Glossary for the Cleaning Industry

Tax reduction of 50% on the labor cost for household services such as cleaning, laundry and childcare. Maximum 75,000 SEK per person per year. Wisegent handles RUT calculation and reporting to the Swedish Tax Agency automatically.

Tax reduction of 30% for repair, conversion and extension of a home. Maximum 50,000 SEK per person per year. Wisegent generates correct documentation for ROT applications.

Registration as self-employed with the Swedish Tax Agency meaning you are responsible for your own tax and social security contributions. Cleaning companies with approved F-tax can be hired by private individuals with RUT and ROT deductions.

A plan showing which cleaning jobs are to be performed, by whom and when. In Wisegent you create cleaning schedules with drag-and-drop, recurring jobs and AI support.

The process of organizing and assigning work shifts to employees based on availability, skills and geographic location.

Automated scheduling using artificial intelligence that analyzes patterns, availability and distances to suggest optimal work schedules. Wisegent's AI saves cleaning companies an average of 15 hours per week.

A digital instruction for a cleaning job containing address, time, tasks, customer-specific requests and contact details. Automatically sent to the cleaner via mobile app when the job is created.

Software that receives and manages customer orders for cleaning services. Syncs in real time with the schedule and automatically sends confirmation to the customer.

AI calculation of the most efficient driving route for staff with multiple jobs on the same day. Reduces driving time, fuel costs and CO₂ emissions.

The process of issuing invoices to customers for cleaning services rendered. In Wisegent, invoicing happens automatically when a job is completed, with correct RUT/ROT deductions and direct sync to Fortnox.

System that creates and sends invoices without manual work, based on completed jobs and subscription agreements. Eliminates errors and saves administrative time.

Electronic invoice in a standardized digital format (e.g. Peppol) sent directly to the customer's accounting system without paper handling.

Summary of working hours, mileage and expenses per employee used as the basis for salary payment. Wisegent generates payroll documentation automatically from time reports and GPS data.

Costs that employees pay out of pocket for work-related purposes, e.g. cleaning supplies, parking or travel. Reported via the mobile app with receipt and reimbursed by the employer.

Compensation for kilometers driven in service, according to the Tax Agency's flat rate. Wisegent automatically calculates mileage allowance based on GPS data.

Mobile application for cleaning staff with access to schedule, work orders, GPS check-in, time reporting and internal communication. Available for iOS and Android.

Real-time monitoring of staff location via mobile app. Enables efficient coordination, gives customers confirmation that the cleaner is on the way and is used as the basis for mileage allowance.

Digital system for registering and tracking customer keys. Shows who currently has each key, key placement history and creates automatic reminders if a key has not been returned.

Recording of working hours per employee and job via time clock in the mobile app. Time reports are used as the basis for salary payment and provide insight into productivity.

Digital checklist documenting what was done in a cleaning job. Filled in by the cleaner via the app, can be signed by the customer and saved as proof of work performed.

A secure website where customers can log in and view their bookings, approve invoices, communicate with the cleaning company and leave feedback.

Price proposal to a potential customer specifying services, price, terms and any RUT/ROT deductions. Wisegent generates professional quotes automatically sent directly to the customer by email.

Recurring cleaning service with a fixed schedule, e.g. every other week or every Monday. Creates predictable revenue for the cleaning company and is invoiced automatically.

Sweden's most popular accounting software for small businesses. Wisegent's Fortnox integration automatically syncs customers, invoices and accounting entries without manual input.

Swedish mobile payment used by almost all private individuals in Sweden. Wisegent enables Swish payment directly via the invoice, and the payment is automatically matched to the correct case.